With cloud computing being such a hot topic for small and medium-sized businesses, you might be asking yourself how easy it is to make the transition. It is actually quite simple and straightforward, although there are seven things you should bear in mind to ensure the process goes smoothly.
Learning the language
As with any new development in the areas where technology and business intersect, there can occasionally be problems with terminology and the way it is used. Even ‘the cloud’ has become a confusing phrase for some, so it’s important to do some research to make sure you don’t get bamboozled by service providers using language that you don’t understand.
Know your aims
Having clearly defined outcomes is part and parcel of running a business, so it shouldn’t be too hard for you to work out what you want to gain from moving to the cloud. Increased data security, data recovery, and the avoidance of downtime are all benefits of using the latest in remote storage tech.
Once you decide on moving to the cloud, you need to carry it through, so a certain level of commitment is needed. Of course, having already realised the benefits of the changes will have helped you in making the decision initially, so sticking to your guns won’t be too hard.
Having goals means planning with set targets in mind for timeframes and other aspects that might be specific to your business. By moving your business systems to the cloud, you can make the most of up-to-the-minute CRM and other data management tools that give you deeper insights into how your business works in various areas and allows you to have achievable targets mapped out.
Data security is one of the biggest worries for many, as both day-to-day operations and legal compliance requirements continue to put a greater strain on resources. By using cloud systems from a reputable service provider, you will be assured that all the most recent software updates and patches are applied and that processes such as multi-factor authentication are available for use.
Furthermore, these remote storage tools mitigate the risk of employees losing their laptops, which could be full of sensitive data. The cloud allows staff to access to such information regardless of what may happen to their equipment, as well as giving them the added security of being able to remotely delete the data from lost machines.
Sometimes on-site servers and data storage is still a necessity for some businesses, which is why so-called ‘hybrid’ systems are used, meaning that a cloud service runs in tandem with existing set-ups. Many businesses choose to keep a lot of their most important activities in-house, while still using cloud services to run other operations, such as visitor management.
Training and support
As with any major tech upgrade, making sure that the correct training programmes are in place, and that dedicated support is available is key to a successful transition. At GCC, we pride ourselves on our reputation for proactive and responsive hardware and software support. Get in touch today to find out how we can help your business move to the cloud.