Have you tried using the dictation feature in Microsoft 365? – It saves time!

Office 365 Blog

Did you know you can now dictate your documents in Word or emails in Outlook?

Dictation lets you use speech-to-text to author content in Office with a microphone and reliable internet connection. It’s a quick and easy way to get your thoughts out, create drafts or outlines, and capture notes.

Here’s how you can use the Dictate feature on your Office 365 account:

  • Once you’re signed into your Microsoft 365 account, make sure your microphone is turned on in Microphone Settings.
  • Open up Microsoft Word and start a new blank document or open an existing document.
  • Go to Home > then select the Dictate button. Please note you must be signed into Microsoft 365.


  • Wait for the Dictate button to turn on and start listening


  • Now start speaking to the see text appearing within your Microsoft Word document, you can insert punctuation at any time by saying them explicitly, plus add “New Lines” within your document.
  • Fix mistakes manually with your keyboard without having to toggle the mic icon off.
  • Once you have finished your dictation simply turn off the mic, via clicking on the Dictate icon from the Home menu.
  • Please note, the same functionality has been introduced into Microsoft Outlook, when you start a new message the dictation icon will appear in the Message menu.


Further Information

If you have any questions about this or need assistance then please contact the GCC Group Support Team on 0345 260 1151 or servicedesk@gccgroup.co.uk


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