Have you ever needed to check who created an appointment in an Outlook calendar?

Office 365 Blog

There is a simple way to check who created an appointment in an Outlook calendar.

To solve the problem, you will first need to switch the calendar to the List view and then customize it by adding the Organizer field. Follow the instructions below to do that.

1.Open Outlook, go to the Calendar and view and choose the View tab from the ribbon.

2.On the View tab, click Change view and choose List view (Fig.1.)

Fig. 1. Locating List view in Outlook

 

3.The Calendar will now switch to the List view (Fig.2.)

Fig.2. Calendar displayed as a list

 

4.To add the Organizer field, go back to the View tab, click Change View and go to the Manage Views section (Fig.1.) . The Manage All Views window will open (Fig.3.).

Fig.3. Managing Calendar views in Outlook

 

5.In the View Name column, select List and click the Modify button in the right. The Advanced View Settings: List window will open (Fig.4.).

Fig.4. Modifying the List view

 

6.Click the Columns button.

7.The Show Columns window will display. From the Select available columns from drop-down list choose All Appointments fields (Fig.5.).

Fig.5. Editing a view

 

8.From the Available columns list choose Organizer, click the Add button and then OK (Fig.6.)

Fig. 6. Adding the Organizer column to the calendar’s view

 

9.A new From column will be added to the calendar’s list. It will show the name of the user who created the appointment (Fig.7.).

Fig.7. The calendar’s list view displaying names of users who created appointments

 

Important

Note that although you have added the Organizer field, it will be displayed as the From column.

 

Further Information

If you have any questions about this or need assistance then please contact the GCC Group Support Team on 0345 260 1151 or servicedesk@gccgroup.co.uk

 

 

 


Asset Registration

Please register to access assets on Have you ever needed to check who created an appointment in an Outlook calendar?